The past few decades have seen a revolution in the corporate culture and environment. Each year, stress and burnout cause more people to look for more flexible work schedules while organizations try to rethink their workflows and the whole organizational structure.
Companies have always known how important the time management is for business since it allows for better productivity. Employee monitoring software like TimeVizor is very popular since they allow to monitor time usage of each employee and then access its effectiveness.
However, today time-tracking and time-management strategies are increasingly used for new purposes: reduce stress, improve workplace conditions, and increase flexibility. Flexibility is understood as the ability of an employee or freelancer to adapt to workplace requirements without sacrificing important work characteristics.
Time management is crucial in boosting productivity by improving flexibility (and also reducing reactivity which is understood as negative reactions to various workplace situations). All employees generally have the same amount of time at work, but how they use it is determined by your management skills and the right strategy. Here are three strategies you can use to manage time at the workplace.
1. Set priorities
Prioritization is your best friend when you are faced with a large number of tasks and don’t know where to start and/or how much time to spend on each task. It’s also very helpful in sorting out a mess. Instead of trying to do many things at once, spend some time to set priorities – and then follow them by completing tasks one by one or in some time proportions. You will quickly realize that this is a more effective way of working. Your time spent on prioritizing will be offset by increased productivity.
2. Create custom work patterns
In many organizations, all employees in the same group or department work under same conditions, same requirements, same schedule. This is economical in terms of expenses, but hardly effective regarding productivity since each person has his or her unique characteristics which could be used more thoroughly if he or she was allowed to work in a more individual manner. So analyze each of your workers and set up personal work schedules. Use individual work time monitoring to assess the effectiveness of each employee. This alone can make your organization structure and employees much more flexible.
3. Facilitate cooperation
Cooperation is the key to the success of any organization, either commercial or not. But cooperation has a dark side: reactivity which leads to tension between co-workers. This factor can be mitigated by having employees spend more time with each other. This way they will know problems of each other better and learn to cope with them. It doesn’t mean, of course, that you need to launch parties every week. Instead, focus on quality team work on tasks. Make people work together as much as possible. Apart from reducing reactivity, it can also lead to boosting productivity since tasks will require less time.